Front Desk Receptionist
Civic Construction is seeking an energetic, highly organized, and detail-oriented Receptionist/Office Support professional to serve as the welcoming face and organizational backbone of our office.
This is a paperwork-intensive role that requires strong time management, accuracy, accountability, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include overseeing front desk operations, providing excellent customer service, and supporting daily administrative functions to help maintain an organized and efficient workplace.
The ideal candidate is proactive, deadline-driven, dependable, and an excellent communicator who takes pride in completing tasks accurately and on time. This paid position offers an opportunity to strengthen office management and administrative skills while contributing to a dynamic and collaborative team.
General Information
Job Type: Full-time
Benefits: Health Insurance & Dental Insurance
Schedule: Monday to Friday
Ability to Commute: Miami, FL 33155 (Required)
Ability to Relocate: Miami, FL 33155: Relocate before starting work (Required)
Work Location: In person
Duties
- Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
- Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette.
- Handle incoming correspondence, emails, and inquiries promptly, providing exceptional customer support.
- Maintain front desk operations by organizing files, managing mail distribution, and overseeing office supplies inventory.
- Support calendar management and scheduling for team members using tools like Microsoft Office.
- Assist with office management duties including organizing meetings, coordinating appointments, and supporting administrative projects as needed.
Qualifications
- At least 1 year of office experience (construction industry experience is a plus)
- Must speak fluent, professional English — written and verbal
- Spanish is a plus, but not required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent organizational skills with the ability to prioritize tasks efficiently.
- Strong typing skills along with high computer literacy and data entry accuracy.
- Exceptional phone etiquette combined with professional communication skills.
- Previous experience in office management or personal assistant roles is a plus.
- Demonstrated ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
Apply now
to join our team!
We look forward to reviewing your application and getting to know you.